Job #1607) MEDICAL FRONT OFFICE / ADMINISTRATIVE OFFICE COORDINATOR needed for WEST LA private integrative / holistic office. This is a small company where every person handles multiple roles to ensure patients are handled properly and the business succeeds.

**** There are many opportunities for career growth in this successful and ever-developing company if you have a Fine Attention to details!!! Are tomorrow’s appointments confirmed? Is the office clean and neat? Supplies in order? Does the bathroom need soap? Do you see a way to improve on a current system? Can you prioritize tasks fluidly throughout the day? …

Front Office Job Details:

• Manage the office of a medical / research / holistic office including
• Handle phones, providing information to callers, make and confirm appointments,
• Facilitate check ins/outs of patients, collect and document payments, maintain patient files
• Ensure patients are educated on the details and requirements of their appointments assuring they are prompt and prepared for their visit

Administrative Office Coordinator Details:

• Maintain practitioners’ calendars ensuring staff stays on schedule and is advised of changes
• Check emails responding as appropriate or triage of messages to practitioners for follow-up
• Manage office supplies, computers, medical supplement inventory and supplies
• Provide occasional assistance out of office with small errands, off-site speaking engagements and other tasks - generally during normal business hours
• Provide occasional personal assistance such as coordinating personal appointments, handling of personal paperwork and other tasks similar in nature to those performed in the job’s normal business role. 
• Monitor office expenses – spend when needed and act conservatively when appropriate keeping management updated on ways to improve quality while maintaining cost.

Requirements:

• 2+ years' experience working in a medical private practice as a Front Office / Doctor's Secretary or Administrative Assistant
• Knowledge of or interest in holistic / integrative medicine
• Somewhat flexible schedule as this office occasionally must be available to patients until 6:30/7p.
• Must have personal transportation for occasional out-of-office errands
• Open to the mentality of “whatever needs to be handled to provide quality patient care is my job!”
• Fine attention to details and follows instructions
• Takes initiative to see what needs to be done and handle it.

Schedule and Compensation:

• M-F 10a 6p
• $17-$19/hr based on experience
• Benefits include paid parking, following 90-day probationary period: fully paid health accrues 10 days’ vacation, 5 days sick, paid holidays