Temp Worker Tools

During your time as a Temporary Worker with Marilyn Taylor Medical Personnel, Inc. agency,

you are an employee of the Agency. This means...

Strong communication is CRUCIAL! Things work best when we all stay in touch - always keep us in the loop :)
Contacts: Be sure you always have the Agency's daytime and after-hours numbers with you - put them in your phone.
Your Phone You are responsible for having a working phone with your voicemail set up and capable of taking messages so we can reach you.
Messages: If we reach out to you by phone, email or text, please listen to or read the message first - then return the message at your next break.
Delay advisory: If you have any delays in arriving on time, must leave work early or if you cannot report for work, we must hear from you directly PRIOR TO THE START TIME. If you haven't talked to a person - assume no one knows the situation.
Reimbursements: You must provide a receipt for reimbursement for any (pre-approved) expenses such as parking.
Timesheets: Email or text your signed time sheet to Accounting@MarilynTaylorMed.com by Mondays at noon for that week's payroll run (Be advised that time sheets received after Monday noon will be payed on the next week's payroll.)
Workplace success: Maintain a professional appearance, be dependable, have good communication with supervisors, co-workers and patients. Be punctual, willing to assist with whatever is necessary within the office, and have a positive attitude.
Regulatory guidelines: Follow current Covid, HIPAA and OSHA best practices for the protection of yourself, coworkers and your work environment.
Issues: Alert the agency immediately of any question or issue so we can promptly assist you.
Payroll document access: When you onboard with MTMP, you will receive an email from ADP to create a log-in and password to access your payroll and tax documents. Create the login and password within your first week of work.

Your Part

Payroll:
- We run payroll Tuesday mornings, checks are deposited in your bank by Friday morning of the same week.
- We pay your taxes, unemployment and work comp insurance. W-2s for your taxes are ready in January.
- We provide direct access to your payroll and tax data through ADP giving you 24/7 access to your payroll information.
- We are here for you if you have questions or need guidance during your job search.
Support: As your employer for a Temp position, if there are any issues at a job site, we need to hear about an issue from YOU FIRST, ASAP. Then we can support you or act on your behalf!
Permanent job access: While you are on a Temp job, if we have a permanent position elsewhere for which you are qualified, we will work to include you as a candidate for the permanent position. If you get the permanent position (Yea!), we will give notice to our Temp client and replace you on the Temp job so you may start your new permanent position.

Our Part

Timesheet - How to Print copies:

How to PRINT the Timesheet above:

1) Right mouse click (or long-press on smart phone) the image

2) Choose "Print" or "Save as PDF"

3) Be sure to print the Timesheet in "Landscape" mode (sideways) so it fills the printed page.

4) Neatly, IN READABLE PRINT, hand-write your personal information on your timecard

5) Make a new copy to use each week.

6) Take a copy with you to your work location (to document your time every day and get the signature of your supervisor each week).

How to Fill Out and Submit a weekly Timesheet:

> Begin a timesheet promptly when you report for work the first day of each week (starting Mondays)

> Ensure you have neatly filled out your personal and the office information at the top

> Document your hours as you arrive and depart each day - be specific - DO NOT ROUND and do not postpone documenting the information as you may forget (inaccurate time reporting could result in termination)

> Detail the duration of your lunch break each day (ie: 30 minutes, 1 hr...)

> If you near 8 hours in one day, you MUST get WRITTEN supervisor approval BEFORE beginning overtime. If no manager is available for approval, before you begin overtime you must get approval from a Marilyn Taylor office staff member in order to be paid properly. Call the office for assistance. If after hours, call the "after hours" number you will find on the e-mail you received with your job details for this position (the after-hours number is also on the office voicemail message.)

> At the end of each work week, calculate your total work time - regular hours and overtime separately, then grand total of all hours. (You are paid on what the manager approves so double-check your math before they sign :)

> Get manager signature on the final accounting

> Give the manager a copy of the final, signed timecard

> E-mail your timecard to Accounting@MarilynTaylorMed.com by Monday at noon - either scan or shoot a photo with your phone and email.

We must receive your tallied and signed timecard for each week worked by the following Monday at noon to be included in that week's payroll run.

Employee HR

As your employer we want to ensure you have access to the Federal and State employment guidelines and resources. Since we don't have a central "break room" to post these notices, we have attached the California state website link for your reference. Postings are available for review in BOTH English and Spanish. Any questions, please call the agency and we will be happy to assist you. Thank you again for working with Marilyn Taylor Medical Personnel, Inc. Our goal is to provide you the opportunities to succeed in your career!

EDD and DHS resources and information:

https://www.dir.ca.gov/wpnodb.html

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E-Verify information

Marilyn Taylor Medical Personnel, Inc.participates in E-Verify for the purposes of the verification of employment eligibility and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

E-Verify Works for Everyone

For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities please contact DHS 888-897-7781 or E-Verify.gov

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Este empleador participa en E-Verify y proporcionará al gobierno federal la información de su Formulario I-9 para confirmar que usted está autorizado para trabajar en los EE.UU.. Si E-Verify no puede confirmar que usted está autorizado para trabajar, este empleador está requerido a darle instrucciones por escrito y una oportunidad de contactar al Departamento de Seguridad Nacional (DHS) o a la Administración del Seguro Social (SSA) para que pueda empezar a resolver el problema antes de que el empleador pueda tomar cualquier acción en su contra, incluyendo la terminación de su empleo.

Los empleadores sólo pueden utilizar E-Verify una vez que usted haya aceptado una oferta de trabajo y completado el Formulario I-9.

E-Verify Funciona Para Todos

Para más información sobre E-Verify, o si usted cree que su empleador ha violado sus responsabilidades de E-Verify, por favor contacte a DHS 888-897-7781 or E-Verify.gov.

Sick Leave:

MTMP Temporary workers accrue and may use sick leave;

An employee who works through the Agency for 30 or more days within a year from the beginning of employment is entitled to paid sick leave.
Sick leave accrues at the current level based on Federal or California state law.
An employee may use accrued paid sick days beginning on the 90th day of Temporary Assignment work.
MTMP will provide paid sick days upon the oral or written request of an employee for themselves or a family member for the diagnosis, care or treatment of an existing health condition or preventive care, or specified purposes for an employee who is a victim of domestic violence, sexual assault, or stalking
A Temporary Employee is not responsible for finding their own replacement at a workplace as a result of using accrued sick leave.
A Temporary Employee of the agency will not be terminated or retaliated against by the Agency for using or requesting the use of accrued paid sick leave.

If You Get Hurt at a Temporary Work Site:

Timely communication is crucial if you have an injury while working at an MTMP client's office. If you experience an accident while at work please immediately do the following so the Agency can assist you in getting prompt and proper care!

1. Advise the on-site medical provider (Doctor, NP, PA or RN) for immediate medical care and or guidance for medical care.

2. CALL the agency immediately to report your injury. The Agency will open a report and coordiante with you for further care through the agency's Worker's Compensation provider The State Fund.