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Front Office

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HIRED!

CONGRATULATIONS TO VANESSA - Front Office at Internal 

HIRED!  CONGRKIMBERLEE! - ​Front Office/Biller at Psychiatry practice

HIRED! CONGRATULATIONS TO DIANA! - ​Front Office at Dermatology practice

Job #2631

Administrative Assistant

(Job # 2631) ADMINISTRATIVE ASSISTANT for West LA Medical practice.  Here is an opportunity to expand your experience and knowledge in a well-respected, multi-doctor private medical practice.  

 

JOB DETAILS

  • Duties include greeting and assisting patients in person, monitoring the office waiting area

  • Answer calls, triage caller needs and handling as needed

  • Make and confirm appointments, E-scribing medication in Practice Fusion and CoverMy meds for prior authorization 

  • Setting up Attorneys conferences, depositions and trials, coordinating all communications and details 

  • Handling prior authorizations and ensuring patient medical forms and medical records are maintained

  • Collect and post payments 

  • Work in tandem with other staff to maintain effective communication with the doctors, coworkers, patients and vendors


REQUIREMENTS 

  • Minimum of 1-2 years medical office experience including the handling of Medical Front Office duties 

  • Computer proficient with a 45+ typing speed and experience using an EMR system for scheduling and payment documentation with Word, Excel – delete the highlighted

  • Must possess a professional level of communication skills both verbal and written 

  • Professional mindset including punctuality, teamwork, taking initiative to handle tasks, ability to be organize and prioritize tasks with an upbeat personality


SCHEDULE, COMPENSATION AND BENEFITS

  • 8-5 or 8:30-5:30 M-F

  • $25+ Depending on experience

  • Competitive benefits package includes medical, dental, parking, vacation, sick,  holiday  and 401k Retirement

Job #2630 

Patient Care Coordinator

(Job #2630) PATIENT CARE COORDINATOR for high-end Plastic Surgery Practice in Marina Del Rey area. This is a prime opportunity for those who excel in both high-touch client relations and persuasive sales, with the potential for significant income growth through performance-based bonuses. 
 
JOB DETAILS

  • Act as first point of contact for discerning patients

  • Respond to and track patient inquiries, consultations, and follow-up, meticulously documenting all interactions with focus on sales

  • Handle financial transactions, discuss treatment plans, pricing, and financing options with clarity and professionalism

  • Maintain the highest standards for patient confidentiality and sensitivity

  • Utilize electronic medical records and CRM systems proficiently

 
REQUIREMENTS

  • Must have 5–10 years’ experience in sales with luxury brands or high-end services/products; preference will be given to candidates who have experience in plastic surgery / aesthetic sales experience

  • Proven success in a consultative, relationship-driven sales environment

  • Strong understanding of aesthetic medical procedures, ideally with experience in medical aesthetics, cosmetic surgery, or medical spa settings

  • Prior experience selling luxury products, services, or working for luxury brands

  • Exceptional communication skills, both verbal and written, with unmatched attention to detail and follow-through

  • Familiarity with HIPAA regulations and best practices for compliance

  • Proficiency in medical office software, CRMs, and EMRs

  • Demonstrated ability to handle confidential information with discretion

  • Must exude impeccable professionalism, and thrive in a dynamic sales-driven medical environment

 
SCHEDULE, COMPENSATION AND BENEFITS

  • Monday-Friday, 8:30am-5pm with flexibility to accommodate patients as needed after 5pm

  • $80,000-$90,000 per year depending on experience, with significant performance-based bonuses

  • Benefits include: 401(k), Employee discount, Free flu shots, Free parking, Health insurance, Paid time off

Job #2625 

Front Office

(Job #2625) Front Office for Beverly Hills Dermatology practice. This is an opportunity for a Medical Administrative professional who is experienced with high-profile clientele, and has a passion for serving patients!


JOB DETAILS

  • Proactively develop relationship with the patients to ensure they have a warm welcome when they arrive

  • Make and confirm appointments, handle phones and greet patients

  • Provide details to patients to ensure they are prepared for their appointment and procedure

  • Check patients out confirming follow up appointments and details as needed

  • Educate patients on post-procedure steps, wound care, what to expect and when to call for assistance


REQUIREMENTS

  • Must have at least 2 years of Administrative experience in a Medical practice

  • Warm personality, professional speaking and written communication

  • Ability to multitask, prioritizing necessary responsibilities

  • Positive attitude, maintaining a friendly smile in a busy, fast paced environment

  • Must have experience handling numerous details in a busy atmosphere prioritizing tasks for optimum task completion 

  • Excellent time management skills and comfortable working in a busy, multi-doctor practice

  • Computer proficiency with experience working with an EMR/EHR scheduling system – EMA or Modernizing Medicine highly desired 


SCHEDULE, COMPENSATION AND BENEFITS

  • Monday-Friday, 8a-5p

  • $25/hr+

  • Benefits include fully paid Medical Insurance, Paid Parking, Holiday, Vacation, Sick, 401k

Job #5000 

EXPERIENCED MEDICAL FRONT OFFICE

​(Job #5000) EXPERIENCED MEDICAL FRONT OFFICE for a Beverly Hills Dermatology office. If you have 5 or more years’ experience working Front Office in a medical practice and are looking to join a team of upbeat, outgoing Front Office staff in a fast-paced work atmosphere, this may be for you!  This is a Front Office for a high-profile medical dermatology practice in Beverly Hills.  This role allows you to help patients get the care they need while providing an environment for personal growth in learning about innovative products and procedures in the world of skincare.  

 

ABOUT THE POSITION

  • This role opens the office, gets computers and phones online and ensures the office is ready for patients.

  • This person is crucial to ensuring the patients get checked in promptly to ensure the doctor's schedule begins on time!

  • This person is the first point to ensure a high degree of patient customer service 

  • Work as part of a Front Office team to cover multiple doctor schedules

  • Greet and check patients in for appointments, confirming and updating personal and insurance data in EMR

  • Handle insurance verification, collect copayments, surgery deposits, payments for products and services

  • Must be comfortable requesting and collecting large amounts!

  • Make and confirm appointments, triage patient needs, handle caller inquiries and provide information about the practice’s products and services

  • Provide details to patients to ensure they are prepared for their appointment and procedure

  • Check patients out confirming follow up appointments and details as needed

 

REQUIREMENTS

  • 5+ years' experience as a Front Office in a private HEALTHCARE practice

  • Ability to be ON TIME DAILY as this role OPENS THE OFFICE and CANNOT BE LATE!

  • Demonstrated solid job longevity with past employment

  • Interest in learning about Dermatology and professional grade products with a goal of educating callers about the practice’s services

  • Warm personality, professional speaking and written communication

  • Experience handling numerous details in a busy atmosphere prioritizing tasks for optimum task completion 

  • This is one of several Front Office so must be able to handle overlapping duties with other staff to ensure a smooth and efficient patient flow 

  • Computer proficiency with experience working with an EMR/EHR scheduling system – EMA or Modernizing Medicine highly desired 

 

SCHEDULE COMPENSATION & BENEFITS

  • M-F  Different schedules available 7:30a-3:30pm and 8:30a-5pm

  • $26+ per hour based on experience

  • Includes a very strong benefits package including significant amounts toward company Health, Vision, Paid Parking, Paid Vacation, Sick, Paid Holidays, Uniform allowance, and a strong Pension Plan with matching funds!

Job #2601 

MEDICAL FRONT OFFICE

(Job # 2601)  FRONT OFFICE for an Ear Nose and Throat Practice in Beverly Hills.   A high-profile Board Certified Otolaryngology Medical Practice in Beverly Hills is currently looking for n experienced Medical Receptionist to join the team.  Are you upbeat and possess strong customer service skills, detail-oriented and organized? Do others describe you as honest, reliable and prompt? If so, you will excel at our practice as we value integrity, a customer service mentality and reliability.

 

JOB DETAILS

  • Handle calls with warmth and professionalism answering questions and providing information about the practice and its services

  • Make and confirm appointments ensuring patients have advance preparation details to ensure they arrive ready for their exam, procedure or surgery

  • Insurance verification, medication authorizations

  • Coordinate pre-surgical exams, payments and consents

  • Collect and document payments

  • Correspond with patients via phone, email and social media

  • Ensure the Reception and Front Office areas are always clean, well-stocked and organized

  • Occasional light back office including taking vitals, neatening and stocking exam rooms and coordinating prescriptions

 

REQUIREMENTS

  • 2-4 years’ prior experience in Medical Private Practice as a Front Office, Scheduler or Medical Assistant

  • Must be experienced in handling phones, appointments and charting in an EMR system

  • Upbeat and enthusiastic personality to engage callers and visitors

  • Personal polished presentation, professional communication skills (written and spoken)

  • Fine attention to detail and follow-through; able to prioritize and manage tasks with minimum guidance

  • Strong computer skills with EMR experience required

  • Epic experience highly desired!

 

SCHEDULE, COMPENSATION AND BENEFITS

  • M-F 9a-6pm.   This role should be somewhat flexible to stay later if patient care runs late on occasion

  • Health Insurance is fully paid, Paid Vacation, Sick, Holidays, fully paid parking

  • $27/hr depending on experience 

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