Front Office Job Openings
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FRONT OFFICE
FILLED! CONGRATULATIONS TO LORI!
(Job #2090) FRONT OFFICE for Santa Monica Dermatology practice
Job
#2155
FRONT OFFICE
(Job #2155) FRONT OFFICE PATIENT ADMINISTRATOR for a Beverly Hills Surgical practice. If you seek an opportunity to put your paper chart skills to work – this is your place! No EMR at this time so strong organizational skills are crucial in this role.
SKILLS REQUIRED:
• Strong organizational skills with a high degree of attention-to-detail
• Willingness to work hand-in-hand with other Front Office team members to ensure calls and visitors are promptly serviced
• Must have a professional level of verbal communication and presentation appropriate for a high-level aesthetics practice
• Applicants must be comfortable maintaining a natural appearance with conservative makeup / personal grooming style Ability to thrive in a fast-paced environment without errors or getting flustered
• Medium level of computer proficiency and strong organizational skills to handle paper charts!
JOB DETAILS:
• Make and confirm appointments ensuring a solid schedule for best use of practitioner time
• Coordinate charts as needed throughout the practice maintaining an eye to tracking them as needed to ensure they are re-filed following their use
• Convey patient requests succinctly to the doctors for fast and efficient response
• Provide appointment planning details to patients to ensure they come prepared for their visit
• Check in patients confirming chart information
• Coordinate surgical details, exams and all paperwork and in order prior to procedure day
SCHEDULE AND COMPENSATION:
• M-F 8:30-5p
• $22+/hr with fully paid parking
• Benefits include fully paid Health insurance after 90 day probation, Paid vacation, parking, holidays and sick
HOW TO APPLY FOR JOBS:
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Job
#2150
FRONT OFFICE
30-34 hrs/wk
(Job # 2150) PERMANENT MEDICAL FRONT OFFICE position with a Dermatology office in Santa Monica. 30-34 hours per week
ABOUT THE POSITION:
- Handle phones, making and confirming appointments providing important planning information to patients
- Provide information to callers on the practice's procedures and products
- Handle patient check-in and check-out
- Perform insurance verification, requesting and collecting payments for procedures and product purchases.
REQUIREMENTS:
- 10+ years of experience in a private medical practice
- Professional phone skills with good written and verbal communication
- Efficient and accurate typing with computer proficiency in emailing, calendars and use of online portals
- Understanding of basic medical terminology
- Ability to proactively engage patients in conversation, develop rapport and make visitors feel welcome
- Provide detailed information to patients on what to plan for prior to and after their appointment
- Ability to monitor the doctor's schedule and make adjustments as needed to ensure the doctor's time with patients is maximized when they are in the office
- Ideal candidates have knowledge of dermatology or aesthetic procedures
SCHEDULE, SALARY AND BENEFITS
- Mon, Tue, Thurs, Fri 9a-5p Wed 9a-1p
- $24+ per hour depending on experience
- Strong benefits package including 80% medical, vacation, sick, holidays, Pension, Paid Parking and more!
HOW TO APPLY FOR JOBS:
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Job
#2148
FRONT OFFICE
(Job # 2148) MEDICAL FRONT OFFICE position with West LA podiatry practice.
ABOUT THE POSITION:
- One of two Front Office coordinators who work together
- Handle phones, making and confirming appointments making adjustments to the schedule as needed for maximum efficiency
- Handle patient check-in and check-out, insurance verification, authorizations, collect and post payments
- Ensure the waiting area and Front Office are neat, clean and organized
REQUIREMENTS:
- 2+ years' prior experience working in a medical office
- Computer proficiency with experience using an EMR - Raintree experience highly desired
- Professional appearance and communication skills written and spoken
- Proactive mindset to identify what needs to be handled and get it done
- Ability to prioritize tasks adjusting as needed with minimum direction
SCHEDULE, SALARY AND BENEFITS
- 36 hours/wk schedule Mon-Thurs 8a-5p Fridays 8a-12n
- $24+ per hour depending on experience
- Strong benefits package including 75% medical, vacation, sick, holidays, 401(k), Paid Parking
HOW TO APPLY FOR JOBS:
GOOGLE USERS: CLICK TO APPLY AND SEND YOUR RESUME !
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OR - Copy this link to email your resume to us directly: [email protected]
Job
#2130
Temp-to-Perm
FRONT OFFICE
(Job #2130) MEDICAL FRONT OFFICE / RECEPTION for a Beverly Hills Surgical practice. Join a team who enjoys what they do, proivdes wonderful patient care in an office with a great reputation!
SKILLS REQUIRED:
- Strong organizational and teamwork skills are required as this position works hand-in-hand with other Front Office team members
- Must have a professional-level of verbal communication and presentation appropriate for a high-level aesthetics practice
- Applicants must be comfortable maintaining a natural appearance with conservative makeup / personal grooming style Ability to thrive in a fast-paced environment without errors or getting flustered
- Medium level of computer proficiency and strong organizational skills to handle paper charts!
JOB DETAILS:
- Make and confirm appointments ensuring a solid schedule for best use of practitioner time
- Coordinate schedules for multiple practitioners in and out of the office
- Provide appointment planning details to patients
- Check in patients confirming personal, insurance and payment information
- Triage caller inquiries ensuring a quick and professional follow-up of information
SCHEDULE AND COMPENSATION:
- M-F 8:30-5p
- $19-20/hr with fully paid parking
- If positon goes permanent, with also include fully paid Health insurance after 90 day probation, Paid vacation, parking, holidays and sick
HOW TO APPLY FOR JOBS:
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Job
#2129
DENTAL FRONT OFFICE
(Job # 2129) DENTAL FRONT OFFICE needed for Pasadena- area Orthodontic practice
Join a family-oriented team with a friendly staff, quality Dentist and high marks by patients!!
REQUIREMENTS:
- 2+ years’ Front Office experience in Dental or Medical private practice
- Ability to handle the Front Desk independently with minimum guidance
- High level of attention to detail, punctuality, and a solid work history
- Professional appearance and communication skills
- Open mindset to assist throughout the practice as instructed and needed
DUTIES:
- Make and Confirm appointments
- Check patients in/out
- Request, collect and post payments and co-payments
- Assist in light back office duties as may be needed
SCHEDULE AND COMPENSATION
- M-F Full Time 7-4pm or 8-5pm schedule
- Compensation based on experience.
- if hired on a permanent basis, also includes competitive benefits package
HOW TO APPLY FOR JOBS:
GOOGLE USERS: CLICK TO APPLY AND SEND YOUR RESUME !
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OR - Copy this link to email your resume to us directly: [email protected]
Job
#2128
FRONT OFFICE
(Job #2128) MEDICAL FRONT OFFICE for West LA Internal Medicine practice
JOB DUTIES
- Welcomes patients and visitors by greeting patients and visitors, in person or on the telephone;
- answering or referring inquiries.
- Proper screening of all new patients regarding financial office policy and -Membership Fee protocol; Be able to generate a DocuSign agreement and send to patient.
- Experience and strong working knowledge of insurance eligibility for all insurance companies
- and those that the physician is contracted under.
- Optimizes patients' satisfaction, provider time, and treatment room utilization and controls patient flow.
- Maintains patient demographic information by obtaining, recording, and updating personal and financial information into EMR
- Responsible for all messages for the doctor and other staff members.
- Checking patients out after they completed their exam with the doctor.
- Accurately adding up all superbills and collecting in full for all patient charges at the time of service, including credit card payments
- Preparing daily Payment Logs for the biller and batching out the credit card machine
- Scheduling any ancillary tests and procedures
- Handling all prescriptions, new and refills using eRX
- Manage all incoming electronic and paper faxes and all scanning of correspondence into patient chart
- Maintaining COVID-19 safety protocols and informing patients prior to their arrival
- Obtain pre-authorizations for prescriptions and ancillary tests
- Follow-up on all lab and ancillary studies ordered
- Protects patients' rights by maintaining HIPAA confidentiality of personal and financial information
- Prepare medical records for records release per office policy
- Manages all vaccine orders and inventory
- Contributes to team effort by accomplishing related results as needed
REQUIREMEMTS
- Minimum 2 years' Medical Front Office experience, preferably in internal medicine.
- Understanding and experience handling insurance verification and determination of benefits
- Working knowledge of EMR programs and proficient working with computer applications including Word, Excel; DocuSign
- Understanding of all insurance plans, including Medicare, BX, Aetna, United Healthcare, etc.
- Experience with electronic prescriptions, messaging, patient portals, and online scheduling
- COVID-19 vaccinated or subject to twice weekly testing
SCHEDULE, SALARY and BENEFITS
- M-F 8am - 4:30pm - includes paid covered parking
- Competitive pay depending on experience
- 401K, Health Insurance, Paid Covered Parking
HOW TO APPLY FOR JOBS:
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OR - Copy this link to email your resume to us directly: [email protected]
Job # 2100 Front Office
(Job #2100) FRONT OFFICE needed for BEVERLY HILLS-area Aesthetics practice.
JOB DETAILS
- First face and voice of the practice!
- Handle phones, triage calls to help with patient needs, inquiries about services and coordinating/confirming appointments providing important details for the patient's visit
- Check in patients, coordinating payments
REQUIREMENTS
- Prior medical office experience or experience working in some aspect of aesthetics such as day spa, dermatology practice or similar company
- Bubly, outgoing personality with professional appearance and communication skills
SCHEDULE AND COMPENSATION
- Full time M-F 10am - 6:30pm plus one Saturday per month 8:30a-3:30p which provides a day off mid-week.
- Includes strong benefits package including paid Medical Insurance, pension, parking, vacation, sick and holidays
- Compensation $18-23 DOE with INCREASE after 3 months.
HOW TO APPLY FOR JOBS:
GOOGLE USERS: CLICK TO APPLY AND SEND YOUR RESUME !
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OR - Copy this link to email your resume to us directly: [email protected]
Job # 2088
Admin Assistant
(Job #2088) DOCTOR'S ADMINISTRATIVE ASSISTANT for West LA medical practice
ABOUT THE POSITION:
- Support role at a multi-doctor practice
- Handle busy phone traffic, schedule procedures, coordinate imaging with specialists
- Ensure follow-up details are handled
- Call in prescriptions, test results and for appointment reminders
- Ensure the doctor is kept up-to-date, efficiently schedule and support as needed
REQUIREMENTS:
Internal Medicine or Neurology experience required
- 3+ years as a Doctor’s Secretary / Administrative Assistant (this is not a normal “Front Office” position.)
- Experience and willingness to handle whatever to help the doctor provide good patient care – may include personal errands and scheduling.
- Must be able to handle a busy schedule and coordinate multiple tasks to completion in a timely manner
- Down-to-earth personality (no drama) ability to remain calm and assist patients to relax and feel confident in their doctor and procedures Medium computer proficiency at a minimum - EMR experience highly desired
SCHEDULE AND BENEFITS:
M-F 8a-5pm
- Competitive compensation based on work experience
- Benefits include medical, dental, parking, vacation, sick and holidays
HOW TO APPLY FOR JOBS:
GOOGLE USERS: CLICK TO APPLY AND SEND YOUR RESUME !
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OR - Copy this link to email your resume to us directly: [email protected]
Job
#2076
Front Office / Patient Service Coordinator
(Job #2076) FRONT OFFICE with some billing for Beverly Hills Pediatric practice.
Billing experience would be a plus, but is not required.
ABOUT THE POSITION
Triage phone calls, providing information as needed Making and confirming appointments, handling requests for medical,
- Provide support to parents, help to calm upset children and ease difficult situations in the treatment room
- Assist parents with resources for their children as directed by the doctor
- Support the needs of multiple doctors throughout the practice as required
REQUIREMENTS
Must have 5+ years’ experience in a private medical office
- Experienced and seasoned in handling a very busy Front Desk atmosphere, Computer Savvy EMR is PCC , multiple distractions and a variety of tasks
- Patience in handling the special needs of the parents of young patients
- Must be able to remain calm when dealing with upset children and nervous parents
COMPENSATION, SCHEDULE AND BENEFITS
M-F 9:30-5:30 – occasional need for slightly extended day depending on schedule and patient needs
- $21-23hr depending on experience
- Benefits package includes 50% paid toward Health PPO HMO, 2 weeks’ vacation after 1 year, 3 days accrued Sick, 401(k) eligible after 1 year AND Profit Sharing, paid Holidays and Paid Parking, AFLAC
HOW TO APPLY FOR JOBS:
GOOGLE USERS: CLICK TO APPLY AND SEND YOUR RESUME !
No Google account? CLICK HERE to EMAIL YOUR RESUME as a WORD DOCUMENT
OR - Copy this link to email your resume to us directly: [email protected]
Job
#2041
Front and Back Office
(Job #2041) EXPERIENCED FRONT AND BACK OFFICE for Pediatrics practice near Beverly Hills
ABOUT THE OFFICE AND POSITION
• Several people work in a small space so must be a considerate co-worker with a "team" mentality.
• Staff has longevity and seeks a co-worker with the same work ethic and longevity in their work history.
• Staff to be constantly attuned to what needs to be handled to ensure a high level of organization
• Strong training program – new hires are guided until the trainer feels they are ready to operate on their own – no one is “thrown in”. Training may take months depending on learning curve of the worker
• Front Office:
o Make and confirm appointments ensuring a schedule that maximizes the practitioners' time and still provides quality patient care.
o Assist parents with records requests, details for the appointment and other patient-oriented tasks
• Back Office:
o Room patients, take and record vitals, update patient medical history,
o Identify parent questions and reason for visit
o Must be attuned to patient signs that may point to potential issues so as to advise the doctor prior to the doctor's arrival in the room
o Provides reassurance and comfort for parents and children, handling difficult procedures with skill, care and compassion for what the patient and parent are experiencing at the time
REQUIREMENTS
• 2+ years' experience working in a medical private practice handling both Front Office and Medical Assisting duties
• Ability to work AND FOCUS in a busy and noisy atmosphere!
• Must like working with children and able to manage situations with the patients and parents during challenging moments
• Ideal candidates have some pediatrics experience!!
• Ability to remain calm when patients and parents are challenging
• Be attuned to patients who need a little extra information and attention and ensure they get what will ease the situation
• Skilled in making and confirming appointments, collecting co-payments, assisting with medical records requests
• Have a high attention to details and ability to focus on tasks during very busy schedules
• Computer proficient with experience using an EMR.
SCHEDULE AND COMPENSATION
• Mon – Fri, 9am - 6pm, Seasonal ½ day Saturday once per month
• $17-18/hour
• Strong benefits package including Fully paid Medical Insurance after 90 days, Paid Parking, PTO (Vacation & sick accrues after 90 days) and paid Holidays
HOW TO APPLY FOR JOBS:
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More Jobs Coming!
*** New Jobs Coming Soon - Be registered and ready for your next opportunity!
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