Front Office  job openings

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Events

Happenings you shouldn't miss in the weeks ahead.

Job

#1618

Oct 10

Secretary  needed for WLA area Intergrated Medicine practice

(Job #1618) Seeking an experienced Secretary for a West LA Integrated Medicine practice.

  • Must have 2+ years' experience working in a private medical office, medi-spa, holistic practice or similar medical office
  • Requires an upbeat, friendly and outgoing personality to welcome patients to the practice upon arrival, handle check in/out, make and confirm appointments,
  • Preferred candidates have a knowledge or strong interest in Herbal Medicines and Supplements and be willing to learn about them to discuss them with patients
  • Strong phone skills to convert inquiring callers to appointments
  • This position requires professional communication and language skills, a high level of attention to detail, accuracy and a willingness to deliver a high level of customer service
  • College degree highly desired!
  • This position is the doctor's right hand and duties include business and occasional personal tasks that enable the doctor to focus on quality patient care
  • Experience working independently, handling and prioritizing multiple tasks
  • M-F 9a-5:30p $20/hr plus Paid Vacation, Sick, Holidays, 401(k) after 1 year and Profit Sharing after 3 years, Inter-office Health Care provided with discounts on supplements and infusions

CLICK HERE to EMAIL YOUR RESUME as a WORD DOCUMENT 

Job

#1607

Oct 10

Experienced MEDICAL FRONT OFFICE ​for busy WEST LA practice.

(Job #1607) MEDICAL FRONT OFFICE / ADMINISTRATIVE OFFICE COORDINATOR needed for WEST LA private integrative / holistic office.   

This is a small company where every person handles multiple roles to ensure patients are handled properly and the business succeeds. 

****  There are many opportunities for career growth in this successful and ever-developing company if you have a Fine Attention to details!!! Are tomorrow’s appointments confirmed? Is the office clean and neat? Supplies in order? Does the bathroom need soap? Do you see a way to improve on a current system? Can you prioritize tasks fluidly throughout the day? …

Front Office Job Details:

  • Manage the office of a medical / research / holistic office including
  • Handle phones, providing information to callers, make and confirm appointments,
  • Facilitate check ins/outs of patients, collect and document payments, maintain patient files
  • Ensure patients are educated on the details and requirements of their appointments assuring they are prompt and prepared for their visit

Administrative Office Coordinator Details:

  • Maintain practitioners’ calendars ensuring staff stays on schedule and is advised of changes
  • Check emails responding as appropriate or triage of messages to practitioners for follow-up
  • Manage office supplies, computers, medical supplement inventory and supplies
  • Provide occasional assistance out of office with small errands, off-site speaking engagements and other tasks - generally during normal business hours
  • Provide occasional personal assistance such as coordinating personal appointments, handling of personal paperwork and other tasks similar in nature to those performed in the job’s normal business role. Monitor office expenses – spend when needed and act conservatively when appropriate keeping management updated on ways to improve quality while maintaining cost.

Requirements:

  • 2+ years' experience working in a medical private practice as a Front Office / Doctor's Secretary or Administrative Assistant
  • Knowledge of or interest in holistic / integrative medicine
  • Somewhat flexible schedule as this office occasionally must be available to patients until 6:30/7p.
  • Must have personal transportation for occasional out-of-office errands
  • Open to the mentality of “whatever needs to be handled to provide quality patient care is my job!”
  • Fine attention to details and follows instructions
  • Takes initiative to see what needs to be done and handle it.

Schedule and Compensation:

  • M-F 10a 6p
  • $17-$19/hr based on experience
  • Benefits include paid parking, following 90-day probationary period: fully paid health accrues 10 days’ vacation, 5 days sick, paid holidays

CLICK HERE to EMAIL YOUR RESUME as a WORD DOCUMENT 

Job

#1606

Oct 10

Experienced MEDICAL FRONT OFFICE ​for busy private practice in SANTA MONICA.

(Job #1606) MEDICAL FRONT OFFICE needed for SANTA MONICA  private medical practice. TUESDAY - SATURDAY schedule!

Requirements:  Ideal candidates have some aesthetic work experience or knowledge

  • 2+ years' experience working in a medical private practice as a Front Office or doctor's secretary
  • Candidates must have conservative and professional-level of communication spoken and written
  • Experience must include working as a team in a fast-pace office 
  • Ability to work in a busy environment, prioritize and handle various tasks efficiently
  • Must be computer proficient with some experience working with an EMR/EHR system (Epic, Nextgen highly desired)

Job Details:

  • Work well with other staff to ensure a smooth and efficient patient flow into and through the practice
  • Handle phone calls providing information, scheduling and confirmation of appointments, triage of urgent needs
  • Pay fine attention to the minute details to ensure patients are educated on the details and requirements of their appointments assuring they are prompt and prepared for their visit

Schedule and Compensation:

  • Tuesday - Saturday schedule   Tu-Fri: 830-530p ,  Sat 8:30a-approx 3pm
  • $18-$22/hr based on experience 
  • Strong benefits package including partial paid health, parking, vacation, sick, holidays, pension plan and life insurance!

CLICK HERE to EMAIL YOUR RESUME as a WORD DOCUMENT 

Job

#1604

Oct 10

Experienced SCHEDULER  ​for busy South Bay in-home healthcare service.

(Job #1604) Full Time SCHEDULER for Home Health company in the South Bay area

JOB DUTIES:

  • This position is responsible for scheduling Home Health and Hospice workers for an established company that provides Home Health services throughout the greater LA area
  • Staff expected to handle their jobs as appropriate to their work goals
  • Ensure a high degree of compassion and patience to determine client needs in order to coordinate a suitable caregiver and ensure the caregiver has the information needed to properly serve the needs of the patient
  • Team-builder mentality! Give help when needed and be open to cross training in other areas

REQUIREMENTS:

  • Applicants must have prior experience working in the Medical field in Home Health, Hospice, Senior Care or similar specialty requiring in-home services
  • Bilingual Spanish highly desired
  • Requires a high level of organization, professional speaking and written communication and an ability to relay information accurately and concisely between doctors, care givers, patients and family members
  • Positive attitude and warm personality, calm demeanor and ability to evaluate a situation and determine the best solution

SCHEDULE, SALARY and BENEFITS

  • M-F, full time hours (work hours for this position can be coordinated with other staff) with one on-call weekend per month - time swaps with a regular day off during the week.
  • $17-18/hr depending on experience with a Benefits package that includes Partially paid medical (depending on plan chosen), 2 weeks/year PTO, Holidays and Paid Parking
  • Other perks include frequent staff lunches, casual but professional office atmosphere with co-workers who enjoy what they do!
CLICK HERE to EMAIL YOUR RESUME as a WORD DOCUMENT 

Job

#1595

Oct 10

Experienced MEDICAL FRONT OFFICE with BILLING experience needed for West LA private medical practice

(Job 1595) Experienced MEDICAL FRONT OFFICE with MEDICAL BILLING experience for West Side medical practice

Requires

• 2+ years of recent solid work experience in a private medical, dental or vision office!!

• Work duties to have included Front Office of a healthcare facility with some billing duties

• Experience billing or assisting with medical / dental / vision office billing with knowledge of coding, batching and preparation of billing for billing staff.

• Ability to deliver a high level of customer service and the ability to be flexible in your work day

• Professional presentation and communication (written and verbal)

• Understanding of medical chart management

• Candidates must have some experience in medical, dental, aesthetics or similar "patient-focused" business where their role was education, information and scheduling.

• Must enjoy listening, providing information and helping people with their healthcare choices

• Must enjoy a fast-paced atmosphere

• Ability to adapt to working with many personalities and a desire to co-work with other staff to ensure a smooth patient flow

Duties

• Answering phones, handling inquiries, providing information with the goal of scheduling appointments

• Pulling charts, data entry of updated information, ensure charts are ready prior to patient appointments

• Examine billing to ensure codes, details, signatures, approvals and all elements are in order

• Batching the billing and handle other preparations prior to sending it to the biller

• This position may float throughout the practice as needed assisting with administrative duties Front and Back

• Candidates must be experienced in a medical practice with greeting, checking in and out, collecting fees and scheduling follow-up appointments.

• Work with other staff at every step to ensure high levels of customer service and optimum business operations

Schedule and Salary

• Full-time 8a-5p hourly position. $20+/hr (depending on billing experience) with Paid Parking. Also includes strong benefits package with health, dental, vacation, holidays and more!



CLICK HERE to EMAIL YOUR RESUME as a WORD DOCUMENT 

Job

#1618

Oct 10

MEDICAL ADMINISTRATIVE ASSISTANT  for West Los Angeles medical practice

(Job #1618) Seeking an experienced ADMINISTRATIVE ASSISTANT for a West LA Integrated Medicine practice.

  • Must have 2+ years' experience working in a private medical office, medi-spa, holistic practice or similar medical office
  • Requires an upbeat, friendly and outgoing personality to welcome patients to the practice upon arrival, handle check in/out, make and confirm appointments,
  • Preferred candidates have a knowledge or strong interest in Herbal Medicines and Supplements and be willing to learn about them to discuss them with patients
  • Strong phone skills to convert inquiring callers to appointments
  • This position requires professional communication and language skills, a high level of attention to detail, accuracy and a willingness to deliver a high level of customer service
  • College degree highly desired!
  • This position is the doctor's right hand and duties include business and occasional personal tasks that enable the doctor to focus on quality patient care
  • Experience working independently, handling and prioritizing multiple tasks
  • M-F 9a-5:30p $20/hr plus Paid Vacation, Sick, Holidays, 401(k) after 1 year and Profit Sharing after 3 years, Inter-office Health Care provided with discounts on supplements and infusions

CLICK HERE to EMAIL YOUR RESUME as a WORD DOCUMENT 

Job

#1581

Oct 10

MEDICAL FRONT OFFICE  for Los Angeles-area medical practice

 (Job #1581) Full Time MEDICAL FRONT OFFICE with INTERNAL MEDICINE experience for medical practice in Los Angeles.

REQUIREMENTS:  Must have Internal Medicine or Cardiology work experience for consideration

  • 2+ years' experience working in the front office of a private medical practice
  • Experience with Internal Medicine and a cash-only practice required. Concierge practice experience highly desired.
  • Strong computer skills including fast and accurate typing for data entry and experience working with an EMR or EHR system
  • Warm and friendly personality
  • Professional appearance and demeanor as to properly reflect a high-profile, concierge-level medical practice
  • Ability to remain calm and professional during busy times
  • History of job stability and a desire for a long-term, full-time position
  • Ability to work with patients who at times, can be somewhat difficult

JOB DETAILS:

  • Attention to details and accuracy are high priorities for this position.
  • Professionally work with other team members to ensure a well-run Front Desk, smooth check-in and check-out, make and confirm appointments and ensure phones are handled in a timely and professional manner
  • Financial duties include requesting and accepting payments in cash and credit card, batching collections and payment posting
  • Assist Office Manager and doctors as needed - must be open to flexibility and cross-training in job duties
  • Coordinate patient and doctor needs - often simultaneously - so the ability to prioritize and handle urgent needs is very important
  • Always deliver a high level of customer service and a warm experience to patients
  • Prioritize normal duties with other tasks assigned to ensure timely and accurate completion of all work
  • Microsoft proficient and must have the ability to learn Microsoft-based EMR system

SCHEDULE AND COMPENSATION:

  • M-F 8:30a-5:30p
  • $19 -21/hr + depending on experience.
  • Benefits package includes Medical Kaiser paid 100%, Pension after 2 years, with 3% match, Vacation, Sick, Holidays and Paid Parking 

CLICK HERE to EMAIL YOUR RESUME as a WORD DOCUMENT 

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-The Marilyn Taylor Medical Staff